​Site-Based Program Coordinator
Reports To:  Executive Director and Program Coordinator
FLSA Category:  Non-exempt, part-time
 
Position Summary
The Site-Based Program Coordinator supervises Big Brothers Big Sisters (BBBS) match meetings between high school mentors (“Big Buddy’s) and elementary mentee (“Little Buddy’s”) during after-school mentoring programs held at seven elementary schools located in Shelby & Darke County. The Site-Based Program Coordinator will also be in charge of three additional site-based mentoring programs including X-Force, Jackson Center Lunch Buddies, and Career Quest. The Site-Based Program Coordinator supports enrollment efforts by assisting the Program Coordinator in conducting interviews of potential participants. The Site-Based Program Coordinator conducts regular points of contact match support meetings with mentors and youth and prepares high-quality written progress reports. The Site-Based Program Coordinator also provides comprehensive documentation of YOS, SOR, and other necessary surveys to track the program participants’ match progress. The candidate must effectively and professionally represent the agency at assigned schools, maintaining positive dialog with school personnel. This position supports the Program Coordinator in the dissemination, administration, and collection of all agency/outcome surveys.
 
Education 
  • Bachelor’s degree in a related field preferred, or equivalent education or experience.

Competencies and Skills
  • Interest and ease working with elementary to high school-aged youth.
  • Familiarity with the school setting and a comfort level interacting with school personnel.
  • Skilled at working with 30-60 individuals in a group setting.
  • Demonstrated written and verbal communication skills.
  • Assessment skills with the ability to provide appropriate support, interventions, and resources.
  • Good interviewing skills with the ability to engage youth and adults in discussion about expectations, interactions, needs, and feedback.
  • Ability to work independently and keep accurate records.
  • Organized with attention to detail and commitment to meet deadlines.
  • Must be proficient in Microsoft Word and the ability to learn any online information management database.
  • Maintains confidentiality.
  • Good written and verbal communicator.
  • Experience working with diverse youth and adult populations.
  • Friendly and customer focused.
  • Ability to be an active participant of a team environment, effectively collaborating with others.
  • Commitment to the highest level of youth safety.
  • Punctual.
  • Creative.
  • Must have vehicle and valid Ohio driver's license and meet state-required auto insurance minimums.
  • Must be willing to travel within our two-county service area.
  • Must have access to offsite internet and have a cell phone.
  • Must be able to carry and lift up to 50lbs.
  • Must pass criminal background check & BMV search.

​Responsibilities
  • Ensure youth safety, academic achievement, and a rewarding experience for mentoring relationships at assigned sites.
  • Conduct and document quality and on-time match support contacts primarily through in-person youth and volunteer contacts.
  • Provide accurate, thorough, and timely documentation to track the progress of match relationships.
  • Carry out enrollment and match process resulting in the placement and launching of youth and mentor relationships.
  • Maintain rapport with volunteers, youth, parents, school staff, and agency partners.
  • Maintain program standards and enforce BBBS program rules and adherence to school/site rules and regulations.
  • Be in strict compliance with all assigned BBBSA training.
  • Ensure the safety of all youth and promptly report any infraction or concern to Program Coordinator and/or appropriate school personnel.
  • Process program paperwork and survey administration as directed by the BBBS Program Coordinator.
  • Assess, address, and convey site needs to Program Coordinator.
  • Responsible for the administration of interviews during youth enrollment in September and January and at other assessment points within the school year.
  • Provide agency communication to parents, and engage the parent in match development.
  • Communicate upcoming school and/or match meeting schedules, enrichments/activities, encouraging their participation and reinforcing the attendance policy.
  • Attend regular team meetings, as well as staff meetings, at BBBS office.
  • Follow up with youth and volunteers who are absent, confirming their commitment to the program, and enforcing the attendance policy.
  • Assist with the facilitation of programmatic enrichment activities for volunteer/youth matches as outlined by Program Coordinator.
  • Other duties as assigned.
  • Assist with agency fundraiser activities to help gain monetary support for the agency programs.

Work Schedule
  • Available for up to 20-30 hours a week on average, including match support work approximately 10-20 hours per week taking place on weekdays typically after school hours (3pm to 6pm) and/or other hours outside of site meeting times.
  • As a seasonal employee/position, please note there will be limited hours available during the holiday break (specific dates vary based on mentoring site specifics) and during the summer.
  • Match support/recruitment work begins early September and ends June.

Physical Demands
  • The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to sit and use hands for typing, filing, talking on the phone, and writing. The employee will be required to travel independently, driving a vehicle and may be required to occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distant vision, and ability to adjust focus.

Work Environment
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The noise level in the office environment is normally quiet, yet in school settings can be loud.

Other
BBBS provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual orientation, or non-disqualifying physical or mental handicap or disability.  BBBS operates under an Affirmative Action Policy.

​To Apply
Please submit a cover letter, resume, and availability of weekday hours to:
jenny@bigbrobigsis-shelbydarke.org
0r mail to:
Big Brothers Big Sisters of Shelby & Darke County
Attention: Jennifer Bruns
P.O. Box 885
Sidney, Ohio 45365
Or fax to: 937-492-4555