Site-Based Program Coordinator Reports To: Executive Director and Program Coordinator FLSA Category: Non-exempt, part-time
Position Summary The Site-Based Program Coordinator supervises Big Brothers Big Sisters (BBBS) match meetings between High School mentors (“Big Buddies") and youth (“Little Buddies”) during after-school mentoring programs at seven elementary schools located in Shelby and Darke County. The Site-Based Program Coordinator will also be in charge of three additional site-base mentoring programs including X-Force, Jackson Center Lunch Buddies, and Career Quest programs or any other site-base programs. The Site-Based Program Coordinator is responsible for enrollment and interviews of potential participants. The Site-Based Program Coordinator is the regular point of contact for match support meetings with mentors and youth and prepares high-quality written progress reports. The Site-Based Program Coordinator also provides comprehensive documentation of surveys and other necessary surveys to track the program participants’ match progress. The candidate must effectively and professionally represent the agency at assigned schools, maintaining positive dialog with school personnel. This position supports the Program Coordinator in the dissemination, administration, and collection of all agency/outcome surveys.
Qualifications (Basic) • Bachelor’s degree or equivalent combination of education/experience • Experience working with diverse youth and adult populations, including elementary to high school aged youth • Excellent written and verbal communication skills • Proficiency in Microsoft Word and willingness to learn online information management databases • Ability to work independently and keep accurate records • Organized with attention to detail • Compliance with confidentiality and value the highest level of youth safety (Preferred) • Bachelor’s degree in a related field • Experience interacting with school personnel. • Assessment experience with providing appropriate support, interventions and resources. • Experience working with 30-60 individuals in a group setting. • Knowledge of the two-county service area • Strong interviewing skills with the ability to engage youth and adults in discussion about expectations, interactions, needs and feedback Travel • 50% travel required within our two-county service area. • Must have a vehicle, valid Ohio driver's license, and meet state-required auto insurance minimums.
Responsibilities • Ensure youth safety, academic achievement, and a rewarding experience for mentoring relationships at assigned sites. • Conduct and document quality and on-time match support contacts primarily through in-person youth and volunteer contacts. • Provide accurate, thorough, and timely documentation to track the progress of match relationships. • Create curriculum for volunteer and children in the Big Buddies after-school sessions. • Recruit volunteers at all local schools, as well as businesses. • Carry out enrollment and match process resulting in the placement and launching of youth and mentor relationships. • Maintain rapport with volunteers, youth, parents, school staff, and agency partners. • Maintain program standards and enforce BBBS program rules and adherence to school/site rules and regulations. • Be in strict compliance with all assigned BBBSA training. • Ensure the safety of all youth and promptly report any infraction or concern to Program Coordinator and/or appropriate school personnel. • Process program paperwork and survey administration as directed by the BBBS Program Coordinator. • Assess, address, and convey site needs to Program Coordinator. • Responsible for the administration of interviews during youth enrollment in September and January and at other assessment points within the school year. • Provide agency communication to parents and engage the parent in match development. • Communicate upcoming school and/or match meeting schedules, enrichments/activities, encouraging their participation and reinforcing the attendance policy. • Attend regular team meetings as well as staff meetings when possible at BBBS office. • Follow up with youth and volunteers who are absent, confirming their commitment to the program and enforcing the attendance policy. • Assist with the facilitation of program enrichment activities for volunteer-youth matches as outlined by Program Coordinator. • Other duties as assigned. • Assist with agency fundraiser activities to help gain monetary support for the agency programs.
Work Schedule • Monday-Friday, 30 hours a week on average, including match support work approximately 15-20 hours per week taking place on weekdays typically after-school hours (3pm to 6pm) and/or other hours outside of site meeting times.
Physical Demands The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands for typing, filing, talking on the phone and writing. The employee will be required to travel independently, driving a vehicle, and may be required to occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distant vision and ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the office environment is normally quiet and in school settings can be loud.
BBBS provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual orientation, or non-disqualifying physical or mental handicap or disability. BBBS operates under an Affirmative Action Policy.
Or mail to: Big Brothers Big Sisters of Shelby & Darke County Attention: Jennifer Bruns P O Box 885 Sidney, OH 45365
Or fax to: 937-492-4555
Big Brothers Big Sisters of Shelby & Darke County 121 E. North Street, P O Box 885, Sidney, OH 45365 205 E. Fourth Street, Greenville, OH 45331 (no mail) 937-492-7611 or 937-547-9622 Big Brothers Big Sisters and the Big Brothers Big Sisters logo are service marks of Big Brothers Big Sisters of America, Inc. (BBBSA) and are used under a license from BBBSA. All rights reserved.